Softdocs Etrieve: UG Change of Major, Minor, Concentration

Summary

Provides instructions to students on how to access, complete, and submit a change of major, minor or concentration request form.

Body

Overview

When an Undergraduate student wishes to declare a change in any of their Majors (primary, secondary, etc.), Minors or Concentrations they should complete a Change of Major, Minor, or Concentration form. The form is accessible from the Office of the Registrar’s important forms page, myNova or directly from College website references.

Requirements

Must be an enrolled, active Undergraduate student with access to myNova. Must have started their first semester of classes. Admitted students and applicants should contact their admitting office to request a change of major or program. Faculty, staff and advisors cannot initiate the form for the student.

The form will be accessible to active students with a valid log in to Villanova systems (Single Sign On/SSO). An active student is registered within a year before attempting to request a change. If the student has not registered a year before the change, they must contact their college for reactivation before submitting a curriculum change request.

Exceptions:

a) The Change of Primary Major outside of the student’s Primary College requires application for an internal transfer to another college.

Examples: Student with Primary Major in Accounting, VSB who wishes to change Primary Major to Economics, CLAS must apply to CLAS. Or Student with Primary Major in Nursing who wishes to change major, must apply to another college.

b) College of Engineering where Engineering students must separately apply to change their Primary Engineering Major by contacting the Engineering Dean’s Office

Example: Chemical Engineering Major wishes to change Primary Major to Civil Engineering.

Instructions

Student Action: Access the Change of Major, Minor, Concentration Form

Go to myNova and search for Change of Major.

Select resulting task card - Add or Change of Major/Minor/Concentration Form

Log in to access the form with your Villanova credentials. The student is responsible for providing a full description of the desired change in the description box and then recording the change from the fields that appear on the form.

The student’s current curriculum (majors, minors, concentrations) will be displayed on the form and can be changed by using the drop-down menu contained on each field to change or add an item. Or by clicking on the remove button to remove an item.

The items within the drop-down fields (primary major, secondary majors, minors, concentrations) are programmed to appear based upon the student’s current curriculum and which items they have permission to request a change, without separate application to the program. For example, all undergraduate students can request additional majors outside of their primary major within the College of Arts and Sciences, but they may not directly request these changes where other colleges outside of their own are concerned.

Note: The Registrar’s Office maintains the drop-down items in the form by updating codes on the STVMAJR form in banner. If an item is missing from the drop down, please contact the Office of the Registrar for investigation.

Examples:

Student Action: Submit the Form for Approval

Once the student has completed the form according to the desired change(s) they should click Submit on the bottom left side of the form. This will route the form to the appropriate work flow for approval, depending on the change. The student will receive a confirmation message of the first receipt of the approval process but will not receive another notice until the change has been processed or denied. Before the student submits, they can provide attachments (if they wish to share more information, download the completed form or print the form for their records).

Student Action: Check Status of a Submitted Form

Students may keep track of any form they have submitted from the Activity section of their Softdocs Etrieve Central dashboard. Access the dashboard at any time from the Softdocs Forms myNOVA task item:

Click on the Activity card in the dashboard to view and search for forms you have submitted or approved.
Open the form you wish to view by clicking on the form row.
Click on the History button on the bottom of the form to view the status of the form in the workflow.

Processed forms: Students will receive an email from Villanova Softdocs Notifications once the form has been processed and all changes made to the student record.
Declined forms: Students will receive a declined message from Villanova Softdocs Notifications if any portion of the request is declined. A new form must be submitted if declined.

Details

Article ID: 157771

Created

Wed 7/23/25 1:28 PM

Modified

Thu 12/18/25 3:22 PM

Softdocs Etrieve: UG Change of Major, Minor, Concentration - Student Instructions

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