Zoom Webinar: How to Create a Webinar

How to Schedule a Zoom Webinar

1. Go to https://villanova.zoom.us
2. Click the Product Selector icon in the upper-right corner of the Zoom portal to view all available Zoom products, then select Webinars.
3. Select Webinars.
4. Click Schedule a Webinar.
5. Enter the webinar details, including the date and time.
6. Under Webinar Options, select the following:
   • ✅ Q&A
   • ✅ Before webinar starts, hosts and panelists can access Practice Session, or Backstage
   • ✅ Include email address in attendee report
   • ✅ By default, attendees can chat with: No one
7. Click Save to create the webinar.

Adding Alternative Hosts

1. To add a Villanova University Zoom user as an Alternative Host, enter their Villanova email address in the Alternative Hosts field.
2. Note: Non-Villanova users cannot be added as Alternative Hosts. Instead, they must be added as Panelists after the webinar is created.

Share Your Webinar

1. After saving the webinar, copy the Webinar Link.
2. Share the link with attendees via email, a website, or your event registration page.

Panelists are special participants who can join the webinar early, appear on video, and speak during the session. Each panelist receives a unique join link, so do not send them the attendee link.

To add panelists:

1. After saving your webinar, click on the Invitations tab at the top of the webinar details page.
2. In the Invite Panelists section, click Edit on the right.
3. Enter the name and email address of each panelist.
   • A new row will automatically appear after entering each panelist.
   • You can also click Add Another Panelist at the bottom left to manually add more.
4. Click Save when finished.
5. Communicate with your panelists to ensure they receive their invitation.
   • Some panelists may receive an email invitation, while others may get a calendar invite, depending on their email settings.

For additional informaton on Zoom Webinar, visit the Zoom Support Center:

• Learn about Zoom Webinar (videos, how to guides, features, etc...)
• Schedule a webinar with registration
• Schedule a webinar without registration