Zoom: Creating Zoom Meetings

1  Open the Custom Zoom Portal

• Go to https://villanova.zoom.us in your web browser.
• Click Sign In.
• You’ll be redirected to your institution’s login page—enter your Villanova credentials and complete any multi-factor authentication if required.
• Note: If you are already logged into other Villanova University services such as MyNova or Outlook email, you might not see the password screen.
• After successful login, you’ll land on your Zoom home page very (similar the zoom app.)

2 Schedule a New Meeting and review/edit upcoming meeting.

• Click Zoom Product icon on the top right corner of the page
• Click the Meeting icon
• Click Schedule a Meeting
• Fill in the meeting details:
  • Topic: Enter the meeting name.
  • Description (optional): Add details about the meeting.
  • When: Set the date and time.
  • Duration: Specify how long the meeting will last.
  • Time Zone: Confirm your time zone.
  • Recurring Meeting: Check this if you want it to repeat.
• To add a co-host: Click Show in the Options section located at the bottom of the page.

3  Save the Meeting

• Click Save at the bottom of the page.

4  Copy the Invitation

• After saving, you’ll see the meeting summary page.
• Click Copy Invitation to share the meeting link with participants.

1. Click on the Zoom Link
   • Navigate to your course in Brightspace and click the Zoom link.
   • You might need to click Launch or Authorize to allow Zoom to open within your browser.
2. Schedule a New Meeting
   • Once Zoom loads inside your browser, click Schedule a New Meeting.
3. Fill Out the Meeting Details
   • Topic: Enter the meeting name.
   • When, Duration, and Time Zone:
     • Make sure the Duration is set because it is required for the recording to link back to Brightspace for students to review.
     • Check the box for Recurring Meeting if you plan to host multiple sessions.
       • If hosting regularly scheduled sessions (e.g., weekly live classes), select:
         • Frequency: Daily, Weekly, or Monthly.
         • Specific Days: If weekly, choose the days.
         • End Date: Typically the last day of the semester.
   • Registration, Video, Audio, and Meeting Options:
     • Leave these at the default settings unless you have specific needs.
   • Recording Option:
     • If you enable Record the meeting automatically, note that recording will start as soon as anyone enters the Zoom session.

4. Click Save
   • After entering all details, click Save to confirm your meeting.
5. Review Course Meetings
   • Scroll up and click Course Meetings to view all meetings listed for this course.
   • Note: If you selected Recurring Meeting, all instances will be listed.
6. Return to Main Menu
   • Click Content on the mini navbar to return to the main course menu.

7. Start Your Meeting
   • From the course navigation, click the Zoom menu.
   • Click Start to open your Zoom room.
   • Note: If students are already in the room, the Start button will change to Join.