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Overview
Here are quick details about Villanova University’s Zoom meetings:
- Waiting Room Enabled by Default: All Zoom meetings are configured with a waiting room to prevent unauthorized access. This security measure was implemented after past incidents involving Zoom bombing.
- SSO Bypass for Waiting Room: Villanova users who log in via SSO can bypass the waiting room.
- Zoom AI Features: All accounts have access to Zoom AI. To learn more, please review the details on our Zoom AI page.
Instructions
Steps to Schedule a Zoom Meeting from the Browser
- Open the Custom Zoom Portal
- Go to https://villanova.zoom.us in your web browser.
- Click Sign In.
- You’ll be redirected to your institution’s login page—enter your Villanova credentials and complete any multi-factor authentication if required.
- Note: If you are already logged into other Villanova University services such as MyNova or Outlook email, you might not see the password screen.
- After successful login, you’ll land on your Zoom profile page.
- Schedule a New Meeting
- Click Meetings (usually found on the left sidebar or top navigation).
- Click Schedule a New Meeting.
- Fill in the meeting details:
- Topic: Enter the meeting name.
- Description (optional): Add details about the meeting.
- When: Set the date and time.
- Duration: Specify how long the meeting will last.
- Time Zone: Confirm your time zone.
- Recurring Meeting: Check this if you want it to repeat.
- To add a co-host: Click Show in the Options section located at the bottom of the page.
- Save the Meeting
- Click Save at the bottom of the page.
- Copy the Invitation
- After saving, you’ll see the meeting summary page.
- Click Copy Invitation to share the meeting link with participants.
Steps to Schedule a Zoom Meeting from Blackboard
- Click on the Zoom Link
- Navigate to your course in Blackboard and click the Zoom link.
- You might need to click Launch or Authorize to allow Zoom to open within your browser.
- Schedule a New Meeting
- Once Zoom loads inside your browser, click Schedule a New Meeting.
- Fill Out the Meeting Details
- Topic: Enter the meeting name.
- When, Duration, and Time Zone:
- Make sure the Duration is set because it is required for the recording to link back to Blackboard for students to review.
- Check the box for Recurring Meeting if you plan to host multiple sessions.
- If hosting regularly scheduled sessions (e.g., weekly live classes), select:
- Frequency: Daily, Weekly, or Monthly.
- Specific Days: If weekly, choose the days.
- End Date: Typically the last day of the semester.
- Registration, Video, Audio, and Meeting Options:
- Leave these at the default settings unless you have specific needs.
- Recording Option:
- If you enable Record the meeting automatically, note that recording will start as soon as anyone enters the Zoom session.
- Click Save
- After entering all details, click Save to confirm your meeting.
- Review Course Meetings
- Scroll up and click Course Meetings to view all meetings listed for this course.
- Note: If you selected Recurring Meeting, all instances will be listed.
- Return to Main Menu
- Click on the Course ID to return to the main course menu.
- Start Your Meeting
- From the course navigation, click the Zoom menu.
- Click Start to open your Zoom room.
- Note: If students are already in the room, the Start button will change to Join. Steps to Schedule a Zoom Meeting from Blackboard
Steps to Schedule a Zoom Meeting from Brightspace
- Click on the Zoom Link
- Navigate to your course in Brightspace and click the Zoom link.
- You might need to click Launch or Authorize to allow Zoom to open within your browser.
- Schedule a New Meeting
- Once Zoom loads inside your browser, click Schedule a New Meeting.
- Fill Out the Meeting Details
- Topic: Enter the meeting name.
- When, Duration, and Time Zone:
- Make sure the Duration is set because it is required for the recording to link back to Brightspace for students to review.
- Check the box for Recurring Meeting if you plan to host multiple sessions.
- If hosting regularly scheduled sessions (e.g., weekly live classes), select:
- Frequency: Daily, Weekly, or Monthly.
- Specific Days: If weekly, choose the days.
- End Date: Typically the last day of the semester.
- Registration, Video, Audio, and Meeting Options:
- Leave these at the default settings unless you have specific needs.
- Recording Option:
- If you enable Record the meeting automatically, note that recording will start as soon as anyone enters the Zoom session.
- Click Save
- After entering all details, click Save to confirm your meeting.
- Review Course Meetings
- Scroll up and click Course Meetings to view all meetings listed for this course.
- Note: If you selected Recurring Meeting, all instances will be listed.
- Return to Main Menu
- Click Content on the mini navbar to return to the main course menu.
- Start Your Meeting
- From the course navigation, click the Zoom menu.
- Click Start to open your Zoom room.
- Note: If students are already in the room, the Start button will change to Join.
Please review guides and attend trainings to learn how to use Zoom.