Microsoft 365: Sharing Files and Folders with External (non-Villanova) Users

Overview

This article will ensure you can share externally to users within Teams, SharePoint, or OneDrive.

Note: Email accounts you share with must be previously set up as a Microsoft Account. 

Instructions

  1. The external user will need to create a Microsoft.com account. They can create an account using a Gmail address; it does not need to be an Outlook account.
    • if they are affiliated with another university, they can try using their university email address—many are already associated with Microsoft.com accounts
  2. Once they have created a Microsoft account, send them the SharePoint site URL.
  3. When they open the link, they may see a “Permission Denied” message. They will need to select “Request Access.”
  4. You will receive an email notification to grant them access, and once access is granted, they should be able to view the files.
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