Overview
All faculty and staff can submit an academic concern (previously known as early alert) in the Slate for Student Success Portal. Search for “Report an Academic Concern for a Student” in MyNova, and you will be brought to the Student Success Portal. Under My Classes, faculty can select “Submit Concern," or concerns can be logged on the Student 360 by clicking “Log a Concern.” Your concern will be logged for the student’s academic advisor, who will recommend the appropriate resources.
Instructions
Faculty Submissions (My Classes)
Any faculty currently teaching this semester can submit concerns about a student in their class under the "My Classes" tab.
- Select the course/section in which the student is enrolled.
- On the right-hand side of your screen, you will see a link to “Submit Concern.”
- You will be brought to a pop-up form, where you can select all of the reasons why you are concerned about the student. The question that is required at the top of this form is Reason for the Concern (please select all that apply).
- If you wish to submit additional information that will be helpful to the student’s advisor on the concern form, you can select if the student is in jeopardy of failing the course, provide their current estimated grade, whether or not the student should withdraw (WX) from the course, and whether you wish for your feedback to be shared with the student.
- Depending on your selected reasons, you will be given instructions to include more information and explain your concern in the open text box below. As a reminder, do not include any sensitive student information, as this submission will become part of the student’s official record.
- Lastly, you will be required to indicate how you would like to receive notifications about updates regarding your concern submission. You can select either “Only when it is resolved” or “No notifications.”
- You can access the status of your feedback requests under the My Feedback tab. Here you will find all the feedback that you have submitted about students when there was a level of concern. This includes feedback that you submitted on your own volition, and also feedback that you provided when it was requested of you. Since concerned feedback generates interventions, you will see information about those interventions and their status included.
Academic Staff Submissions
Academic staff can also log an academic concern on the Student 360 dashboard.
- Under the "Student Lookup" tab, you can search for the student either by name or by their Villanova ID.
- Beneath the student’s directory information, you will see a link for “Log a Concern.”
- You will be brought to a pop-up form, where you can select all of the reasons why you are concerned about the student. Here, you will select your relationship to the student (i.e., current advisor, athletic administrator, CASA staff, student retention role, or other). Select all of the reasons for the concern that apply.
- Depending on your selected reasons, you will be given instructions to include more information and explain your concern in the open text box below. As a reminder, do not include any sensitive student information, as this submission will become part of the student’s official record.
- Once you submit your concern, you can access the status of your feedback requests under the My Feedback tab. Here you will find all the feedback that you have submitted about students when there was a level of concern. This includes feedback that you submitted on your own volition, and also feedback that you provided when it was requested of you. Since concerned feedback generates interventions, you will see information about those interventions and their status included.