Brightspace: Sending Midterm/Final Grades from Brightspace into Banner (Instructors)

1. Access the Brightspace gradebook and locate the Final Grade column you wish to use for your Final or Midterm Grade submission to Banner. Click the down arrow next to the column title and select "Edit."
   
    
2. Under the Properties tab, locate the Grade Scheme drop down and select the appropriate scheme. Click "Save and Close."
   Note: You can view the available grade schemes by clicking the "Schemes" link on in the top left corner of the gradebook. 
   
   

1. Access your Brightspace gradebook by clicking the "Grades" link on the blue navigation bar.
2. Click the "Settings" button found in the upper right corner of the gradebook screen.
   
3. Click the "Calculation Options" tab.
4. Scroll down and select the Final Grade column you wish to use for for your submission to Banner and click "Save." 
   Note: Most instructors will use "Calculated Final Grade" unless grades need to be manually adjusted. 
   

1. After you have set your final grade column scheme, verified that the final grades are correct, and released the appropriate final grade column, you can click the "Submit Grades to Banner" button to open up the grade submission form.
   
2. On the next screen, select your Scope and Grade Type.
   • Scope - This is the section containing the students you wish to send grades for. If your course only contains a single section, the correct section should already be selected. If your course contains multiple sections (merged course), you will need to select each section you wish to send. For merged courses, you will need to send each section separately.
   • Grade Type - Select the grade type you are submitting (Final Grade or Midterm Grade)
     
     
3. Use the check box next to each student name to select the student whose grade listed in the "Current Final Grade" column you wish to send. You can also click the check box in the upper left corner to select all students on the page. Note: Your view may not be showing all students in the section. You can edit your paging options at the bottom of the screen to display more students. 
   
   • Override Grade Column - This column is optional. If you wish to assign a grade other than the one listed in the "Current Final Grade" column you can enter it here. Please note that any grades entered and submitted using the override column will not appear to students in their Brightspace grades area. If using an override grade, make sure to communicate with students to avoid any confusion between the grade submitted and the grade displayed in "Current Final Grade."
   • Incomplete Grades - If a student needs to receive an incomplete grade, you can enter N in the override column. When incomplete grade changes are due, you will not be able to resend the final grade through Brightspace. Incomplete grade changes must be completed through the Registrar grade change form.
   • Last Date of Attendance - When posting an "F" final grade for a student, the Registrar requires that you enter a last date of attendance. For all other grades, you can ignore this column.
4. Once you have verified grades, entered any potential overrides/last dates of attendance, and checked all of the students whose grades you wish to send, you can click the blue "Export" button at the bottom of the screen to send to Banner.
   
5. The system will begin transferring the grades to Banner. This process can take several minutes depending on how many grades need to be sent. It is important not to refresh or exit your browser at this time. Wait until the process is complete before navigating away.
   
6. Once the process has completed, you can review the Results and History columns for each student to ensure that the grade was received an accepted. A successful transfer will read "Accepted by SIS".
   

Grade transfers can fail from Brightspace to Banner for a number of reasons. If a transfer fails, you will be notified in the Results/History columns. Some failures can be corrected simply by entering an acceptable grade and resending; other errors require Registrar intervention or changes to your grade book.

Error: Sorry, you cannot export grade because your user account is not recognized by the SIS.

Cause: Someone who is not the instructor of record in Banner has attempted to access the "Submit Grades to Banner" tool.
Solution: The instructor listed in Banner should transmit the grades. Confirm with the Registrar who is listed as instructor for the course.

Error: The final grade XXX is not valid.

Cause:  You have attempted to submit a grade type that is not accepted by Banner. Only letter grades are permitted and submissions must match the grade mode for the course/student as set by the Registrar. 
Solution: Resubmit with appropriate letter grade. If letter grades are not populating, you may need to apply the appropriate grade scheme to your final grade column.

Error: Cannot update final grade, grade is rolled to history.

Cause: A grade has previously been assigned to this student. The Registrar periodically locks submitted grades. Grades are rolled to history daily during midterm/final grade submission periods.
Solution: Contact the Registrar if a grade change needs to be made. If the student is an auditor (AU) or personal enrichment student (PE), you may receive this error as the Registrar has already assigned a grade. AU and PE students do not need to receive instructor submitted midterm/final grades.

Error: User does not have access to grades for given course and term.

Cause:  Only the instructor of record can submit grades. If the course is merged, only the instructor of record for each section can submit grades for the students in that section.
Solution: Ensure that instructor who is submitted the grades for each section is also the instructor listed in Banner. 

Error: default.gradeIsNotUpdatableByWeb

Cause:  The Registrar is not accepting midterm or final grades at this time.
Solution: Try again during the grade submission window.

Error: Last attendance date cannot be greater than the current date. / Last attendance date must be between section start date and section end date.

Cause: Date entered for last attendance date is greater than current date.
Solution: Enter correct day of last attendance date.

Error: Last attendance date must be between section start date and section end date.

Cause: Date entered for last attendance date is outside of the course start/end date schedule.
Solution: Enter correct day of last attendance date.