Mediasite: Recording and sharing your name pronunciation

Audio Requirements: To record audio, you will need either a built-in microphone or an external one.

If your computer does not have a built-in microphone or if you are in a noisy environment, it is advisable to use a headset with a microphone to reduce background noise. Position the microphone approximately 6-8 inches from your mouth to avoid picking up breathing sounds. For headsets, place the microphone about 1 inch from the corner of your mouth.

Before recording a full video, conduct an audio test to ensure that your sound is clear and audible during playback.

Download a copy of the Villanova Name Pronunciation PowerPoint Slide Template and replace the text with your own name.

We suggest breaking your name into syllables and capitalizing the sounds that people might emphasize when they say your name. Include all the sounds that could help someone pronounce your name, even if those sounds aren't in the actual spelling. Ex. TRAH-viss KELL-see for Travis Kelce

Before you record, prepare your Name Pronunciation PowerPoint presentation using the method below that best fits your device setup:

• I have one screen: Open the PowerPoint file and minimize it to the taskbar until you are ready to start recording. Be aware: because you are using a single-screen setup, you must manually switch between Capture and PowerPoint, and you will likely need to trim the beginning and end of your recording.
• I have two or more screens: Start the PowerPoint presentation from the beginning. Confirm that the screen you will be sharing with Capture shows your maximized slide, not the speaker’s notes or the PowerPoint Editing Screen (see images below).

1. Log into your MyMediasite account: https://vums-web.villanova.edu/mediasite/mymediasite/

2. Select Add Presentation from the left-hand navigation bar (see image below).

3. Next, under Record Video, select the "In-browser" option.

4. In the “New Presentation Details” pop-up window, give your recording a name before clicking the Create and Launch button.

5. If you haven't already, prepare your Name Pronunciation PowerPoint presentation using the method below that best fits your device setup:

• I have one screen: Open the PowerPoint file and minimize it to the taskbar until you are ready to start recording. Be aware: because you are using a single-screen setup, you must manually switch between Capture and PowerPoint, and you will likely need to trim the beginning and end of your recording.
• I have two or more screens: Start the PowerPoint presentation from the beginning. Confirm that the screen you will be sharing with Capture shows your maximized slide, not the speaker’s notes or the PowerPoint Editing Screen (see images below).

6. On the “What do you want to record?” page, select Display.

7. Next, select the window or screen you want to allow Capture to use (if you only have one screen, share your entire screen), then click the Next button.

8. On the “Do you want to record?” page, select Microphone.

9 First, choose the microphone you want Capture to use. Speak a little to check if the audio levels are moving and sound is being detected. When you’re finished, click the Next button.

1. When you are ready to record, click the big red button at the bottom of the screen. After a 3-second countdown, the recording will begin.

2. When you’re finished recording, click the big red stop button at the bottom of the screen, then click the Next button.

3. From the "Use this recording?" window, you can review your recording. If there are long pauses at the beginning or end, trim them using the available tools at the bottom of the page (see image below).

4. Select Discard and record again if you want to start over. If you’re happy with your recording, click the blue Upload to Mediasite button.

By default, new uploads are private. You will need to change the “Who Can View?” setting to Everyone before updating your signature.

1. From your MyMediasite homepage, select the recording.
2. Next, locate the “Who Can View?” slider within the right-hand menu.
3. Click and hold the slider with your mouse cursor to adjust it to the Everyone setting

4. Next, click the Share Presentation button within the right-hand menu.
5. After the "Share Presentation" pop-up window appears, copy the full Quick Link provided at the top.

The following directions explain how to update your signature in Microsoft Outlook, Villanova’s enterprise-wide email client. Other clients may use a different process.

Please remember the following best practices for displaying your name pronunciation:

• Placement: Place the pronunciation link immediately next to your name or on the line directly below it, as this is where users expect it to be.
• Display Method 1 - Hyperlinked Text: Use text such as "Pronounce my name," "Hear my name," or "(audio)" that is hyperlinked to your recording.
• Display Method 2 - Hyperlinked Audio Icon: Use a small, recognized audio icon (🔉) that is hyperlinked to your recording link.

Outlook Desktop Version

1. Open the Outlook application on your device.
2. Click “File”, then “Options” to open the Outlook Options pop-up window.
3. Select “Mail” from the left-hand menu.
4. Select Signatures.
5. Either select an existing signature or create a brand new one.
6. Add your pronunciation link to your signature with the Insert Hyperlink icon and using one of the display methods above.

Outlook Web Version

1. Navigate to https://outlook.office.com/
2. Click the gear icon (⚙️) in the upper right-hand corner next to your profile icon.
3. From the Settings pop-up window, click “Account”, then “Signatures”.
4. Either select an existing signature to update (by clicking on the pencil icon, then the “Insert” tab on the Edit Signature pop-up) or create a brand new one.
5. Add your pronunciation link to your signature with the Insert Link icon (🔗) and using one of the display methods above.