Frequently Asked Questions About Benefits

Please go to your MyNova account, type in the search box "Enroll in Benefits". If you have issues enrolling in benefits, please send an email to benefitssupport@villanova.edu.

Benefits are effective on the first day of the month following your date of hire.  For example, if your hire date is October 29, your benefits will begin on November 1.

You have 31 days from your date of hire to enroll in benefits.

If you do not enroll in benefits as a new hire, you must wait until the annual Open Enrollment period in April, with coverage effective June 1.  If you experience a qualifying life event before Open Enrollment (such as marriage or loss of other coverage) you may make changes to your benefits within 31 days of the event.  For more information, please contact Human Resources at 610-519-7900 or email benefitssupport@villanova.edu.

The Dependent Care Flexible Spending Account (FSA) can be used to pay for eligible daycare and eldercare expenses. The Childcare Subsidy is Villanova University’s $1,000 contribution to your Dependent Care FSA for eligible childcare expenses for children up to age 6 or until the start of kindergarten.

Yes. If your child meets the eligibility requirements for the Childcare Subsidy, you may enroll in both the Dependent Care Flexible Spending Account (FSA) and receive the subsidy.

The combined total cannot exceed the annual maximum contribution limit of $5,000 per household (or $2,500 if married and filing separately). The $1,000 Childcare Subsidy is contributed directly to your Dependent Care FSA and counts toward the annual maximum.

Please note: For the 2026 plan year, the maximum contribution is $7,500 per household.

Yes. Enrollment in the Dependent Care Flexible Spending Account (FSA) is not required to receive the Childcare Subsidy from Villanova University, provided your child meets the eligibility requirements (up to the age 6 or the start of kindergarten).

No. You must be enrolled in the Consumer Driven Health Plan (CDHP) to be eligible to participate in a Health Savings Account (HSA).

No. You must be enrolled in the Consumer Driven Health Plan (CDHP) to be eligible to participate in the Limited Purpose FSA. 

Yes. You are eligible to enroll in the Medical Flexible Spending Account (FSA).

No. You can only enroll in a Health Savings Account (HSA) and a Limited Purpose Flexible Spending Account (FSA).

You can enroll directly by calling 1-877-924-3967 (Monday–Friday, 8:00 AM–8:00 PM) or by visiting their website to enroll online at any time. For more information, please see the Commuting Options section on the HR website.

The current IRS monthly amount is $325.00. For more details, please visit the Commuting Options section of the HR website.

You are eligible to receive 100% tuition remission at the start of the semester or term following the completion of six months of service. Faculty and staff are eligible to take 6 graduate credits per semester or 9 undergraduate credits per semester. Tuition Remission does not include books or other fees.

To participate in the tuition exchange scholarship program, you must complete three (3) years of continuous full-time service before September 1 of the year in which the tuition benefit is to be used. Years of service at other institutions of higher education, immediately prior to employment with Villanova without a break in service will also count towards the three-year eligibility requirement. 

You will need to request  that your former employer complete the Prior Service Credit form that can found on the Human Resources website.  The former employer must send the completed form directly to Human Resources.  The form will not be accepted from the employee.  The employee must meet all criteria to be considered for the waiver.

 Visit the TIAA website, click Log In, Register, and follow the prompts to set up your username and password.

You can still use your existing TIAA username and password. Simply log in on the TIAA website and follow the prompts to link your new employer account.

Log on to theTIAA website, go to Account,then to Manage Contributions to view contributions or make updates. 

Please refer to the HR website, once there- on the right hand side of the page will be the schedule of the TIAA On-Campus Counseling Sessions.  To schedule an appointment with TIAA, please call 1-800-732-8353 or register on-line.  Information is also shared via Campus Currents.

Log on to theTIAA website and click on the profile link in the upper right hand corner. 

 Villanova University requests at least three months notice for retirement.  

This form will be completed by the Benefits Manager located in Human Resources.  You can send your request to benefitssupport@villanova.edu.

Please contact OneAmerica at 1-877-647-3987.

Please contact OneAmerica at 1-877-647-3987.

To request a medical accommodation under the Americans with Disabilities Act (ADA), please complete this form with your medical provider and return it to hrleaves@villanova.edu. We will work with leaders from your department and with your campus partner here in Human Resources to support you. Your medical records will be kept confidential in accordance with applicable requirements.

Please complete our new online Leave Request Form. You may need to be logged onto Villanova servers. If prompted, select “sign in” or “allow” (you may need to wait a few seconds for the page to load). If caring for a family member eligible under FMLA, have the family member’s doctor complete the Family Member Certification Form. If this is for your own health condition and you need intermittent leave or 2 work weeks or less continuously, have your doctor complete the Employee Certification Form. If you need more than 2 continuous work weeks, follow instructions to start a short-term disability claim with Lincoln Financial Group. All certification sections must be completed, including date range, frequency, and duration. Attach the completed certification form to your online Leave Request Form. For more information, see the Leaves of Absence page on the main HR Policies page.

Congratulations on the expected birth of your baby! Please notify your supervisor for department planning purposes. Review the Leaves of Absence page for information, training, policies, and the online Leave Request Form. If adding your baby to your health benefits, you must do so within 30 days of birth. Log into the Benefits Enrollment System via MyNova, type “Enroll in Benefits” in the search box, and follow the Step-by-Step Life Event Instructions.

Villanova University’s Wellness Rooms provide private, quiet space. The list is available on the Six Pillars section of the NOVAfit! page, under the first pillar. Some buildings have specific rooms, and others have multiple rooms that can be scheduled through the listed contact person.

Villanova scheduled holidays do not use leave time and therefore extend leave. Special closure days (early closures before holidays), inclement weather days, and Summer Fridays do use time during continuous leave and cannot be used to extend leave. For more details, see the Staff Holiday Policy, Staff Holiday Procedure, Emergency Closure Policy, and Emergency Closure - Staff Pay Procedures in Policy Tech.

If your goal plan is acknowledged in advance, you may complete your self-evaluation before leave or after you return. Notify your supervisor (or department chair) so they can inform the Employee Relations team to keep the task open. Managers should complete or review the Performance Management Overview training in Learn@Nova (Bridge). For more details, see the Performance Management page.

When released to return, you must provide a doctor’s note stating your return date. The note must include your first and last name, doctor’s information on official letterhead or prescription note, return date, and whether return is full duty or with restrictions (including restriction end date). Attach the note to your existing online Leave Request and notify your supervisor/department chair. If your leave was not due to your own health condition, notify your supervisor/department chair and email hrleaves@villanova.edu.

Managers and employees should complete the Occupational Accident Investigation Report and report the injury to The PMA Insurance Group by calling 1-855-302-1886. For more information, see the training and “injured at work” section of the Environmental Health & Safety page.

Go to the Human Resources main page.  Scroll down to the Current Employees section. Click on Verify My Employment. 

The Physician Health Screening form can be found on the Human Resources NOVAfit page!

The Physician Health Screening Form must be submitted by your Doctors Office to either the fax or email address found at the bottom of the form. 

There is typically a 4-7 week turnaround time for the process to be completed once submitted to Health Advocate.

You must either complete the onsite biometric screening or submit the Physician Health Screening form. For a spouse on the plan, the spouse must complete the Physician Health Screening Form.