SCHEDULES: Ignore Double Bookings

Overview

When creating academic schedules, sometimes conflicts arise. This article provides insight on how to resolve conflicts such as a double-booked room or instructor. 

Description

Coursedog automatically checks the academic schedule for scheduling conflicts. Two common conflicts are: 

• Double Booked Instructor: An instructor is assigned to teach two course sections that meet on the same day and time. 

• Double Booked Room: Two course sections are assigned to the same room on the same day and time. 

Important: Do not ignore a conflict simply to remove the warning. If the courses are not intended to meet together, the instructor, meeting pattern, or room assignment should be corrected. 

The following errors/warnings will appear at the top of the section template:

How to Resolve a Double Booked Room 

• Scroll down to Meeting Patterns & Rooms and select Set Details. 

• Once you select Set Details, the following window will appear: 

• Select YES under Ignore Double Bookings and select O from the Override Indicator drop-down menu. 

• Select Close. 

How to Resolve a Double Booked Instructor 

• Scroll down to the Instructors section of the section template and select Set Instructor Roles & Details. 

• The following window will appear: 

• Select the instructor's name to display the instructor details:  

• Select YES under Ignore Double Bookings 

• Select Close. 

• Once you have completed the necessary changes, select SAVE SECTION. 

Important: You must complete these steps for both sections that are using the same instructor and/or room to fully resolve the double-booking conflict.

When You Should NOT Ignore a Conflict 

Do not ignore a double-booking warning if: 

• The instructor is actually expected to teach two separate classes simultaneously. 

• Two unrelated courses were accidentally assigned the same classroom. 

• The meeting day or time is incorrect. 

• The room assignment needs to be changed. 

• You are unsure why the conflict exists.