SCHEDULES: Cancelling a Course During Phase 4

Overview

If you need to cancel a course during Phase 4, follow the steps below. 

Instructions

Step 1: Create a Request 

From the left navigation menu, click Requests. 

Thumbs-up and thumbs-down icons next to the text "Requests."

Click Create Request in the upper-left corner. 

Requests heading with a blue plus icon, "CREATE REQUEST" link, and information icon.

The following window will appear. Select Section Change. 

New Request pop-up window with the Request Type dropdown expanded, displaying Rule Exception, Section Change (highlighted in blue), and Preference Form options.

Click Create Request.

Blue button labeled "CREATE REQUEST" in white text.

Step 2: Locate the Course Section 

The Section Change Request screen will open. 

Before proceeding: 

  • Confirm you are in the correct term. 

  • Verify that Type of Change is set to Edit Section. 

  • Search for the course section you would like to cancel. 

Section Change request form with Term set to "Spring 2026," Type of Change set to "Edit Section," and a Select a Course search field.

Select the specific section you want to cancel. 

Section Change request form with Term set to "Spring 2026," Type of Change set to "Edit Section," and course "PHI1000 Knowledge, Reality, Self" selected. The "Which section?" dropdown is expanded, displaying section options 001 through 007, with section 001 highlighted in blue.

Step 3: Update the Section Status 

After selecting the section, the section template will appear along with a Reason for Request field. 

Important: Enter "Cancel Course" as the reason for the request. A reason is required to save and submit the request. 

Scroll to the question: "Are you offering this section for this term?" 

Select No. 

General Information section of a course request form showing Section Number 005, CRN 35035, Section Title "Knowledge, Reality, Self," and Active status. "No" is selected and highlighted for "Are you offering this section for this term?" Additional fields show Instruction Mode "In Person," Campus "Villanova," Department "Philosophy - PHI," and Course College "Arts."

Step 4: Review the Warning Message 

After selecting No, a warning message will appear at the top of the page.

Yellow warning banner with a caution icon stating that the section is violating Course Cancellation in Phase 4. Selecting "No" for offering the section will change its status from Active to Cancelled in Banner, remove it from the University Schedule of Classes, and notify any registered students of the cancellation.

This warning is expected and serves as a confirmation that you are cancelling the section. It is intended to ensure the cancellation was made intentionally. 

You can still proceed with submitting the request. 

Step 5: Submit the Request 

Click Submit Request.

Two request form options: a "START OVER" text link and a blue "SUBMIT REQUEST" button.

What Happens Next? 

Once the Registrar's Office reviews the request: 

  • The course will be officially cancelled in Banner. 

  • Students enrolled in the course will be notified via email, if applicable. 

  • You will receive a notification in Coursedog once the request has been processed. 

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