Zoom Webinar. How to create a webinar

How to Schedule a Zoom Webinar

1. Go to https://villanova.zoom.us
2. Click on Webinar in the left-hand menu
3. Click Schedule a Webinar
4. Set the date and time for your event
5. Under Webinar Options, select the following:
   • ✅ Q&A
   • ✅ Before webinar starts, hosts and panelists can access Backstage
   • ✅ Include email address in attendee report
   • ✅ By default, attendees can chat with: No one

Adding Alternative Hosts

• To add a Villanova University Zoom user as an alternative host, enter their email address in the Alternative Hosts field.
• Note: Non-Villanova users cannot be added as alternative hosts, they will need to be added as a panelist; see direction below.

Click Save to finalize your webinar setup.

Copy the webinar link and share it with your attendees via email or post it on your event page.

Panelists are special participants who can join the webinar early, appear on video, and speak during the session. Each panelist receives a unique join link, so do not send them the attendee link.

To add panelists:

1. After saving your webinar, click on the Invitations tab at the top of the webinar details page.
2. In the Invite Panelists section, click Edit on the right.
3. Enter the name and email address of each panelist.
   • A new row will automatically appear after entering each panelist.
   • You can also click Add Another Panelist at the bottom left to manually add more.
4. Click Save when finished.
5. Communicate with your panelists to ensure they receive their invitation.
   • Some panelists may receive an email invitation, while others may get a calendar invite, depending on their email settings.

For more detailed instructions, visit the Zoom Support Center.
Schedule a Webinar

https://support.zoom.com/hc/en/article?id=zm_kb&sysparm_article=KB0060481

Start a webinar

https://support.zoom.com/hc/en/article?id=zm_kb&sysparm_article=KB0064444

Schedule a webinar with registration