Description
Smartsheet is a cloud-based work execution platform that supports collaboration, project and portfolio management, automation, and reporting. It provides scalable solutions to plan, track, automate, and report on work, helping departments improve transparency, increase efficiency, and drive informed decision-making. The enterprise platform provides a prebuilt blueprint for a consistent and standardized approach to managing the University’s technology portfolio. This blueprint includes a toolkit with forms, templates, workflows, reports, access control, and enterprise-level dashboards.
Smartsheet enables teams to:
- Streamline workflows and approvals
- Improve project visibility and team collaboration
- Increase efficiency in project tracking
- Centralize data and reporting for better decision-making
- Faster decision-making with real-time data
- Improved cross-team collaboration & transparency
- Increased standardization & consistency across projects
To learn more about using Smartsheet, please visit our Smartsheet Welcome Page.
Audience
Licenses are available by request. This service is intended for:
- Project Managers and teams managing strategic initiatives or operational projects
- Business Analysts designing solutions or automations for recurring processes
- Faculty or Staff seeking a secure, collaborative environment for work planning and tracking
- Executives and Decision-Makers needing access to real-time dashboards or reports
To submit a project request from Project Management Office, please visit the Project Consultation Request Form.
Requirements
Smartsheet licenses require the following prerequisites:
To access the Smartsheet Enterprise platform, users must:
- Be a current faculty or staff member (students may be granted access based on role or use case)
- Have an approved business need or project justification for a licensed account
- Adhere to university data governance, privacy, and security policies
- Participate in Smartsheet onboarding or training if building new solutions
- Use Smartsheet within defined best practices and platform governance standards
Approved Data Classifications
| Data Classification |
 Public |
 Private |
 Restricted |
| Approved for use |
Approved |
Approved |
Not approved |
For additional examples of data elements and their classifications, visit Standard: Data Classification.
Cost
Smartsheet licenses are charged on a per-user basis. Most teams use a combination of licensed users and free users to meet their needs.
| User Type |
Annual Cost |
Access |
| Licensed User |
$840 per user |
The complete suite of Smartsheet features, including sheets, reports, dashboards, automated workflows, forms, calendars, resource management, document generation, cell linking, cross-sheet references, and data-sharing controls |
| Free User |
No cost |
View-only access to sheets shared with you, with the ability to make updates through forms and dynamic views |
New licensed users receive their first 1–3 months at no cost. Charges begin at the next quarterly true-up period.
Requesting
To request a license, submit the Submit a Smartsheet License Request.
Service Levels
| Request |
Respond In |
Resolve In |
| Submit a Smartsheet License Request |
2 business days |
10 business days |